Streamline operations and keep your team on track with Oreka’s custom built workflow systems. Oreka can automate elements of onboarding and offboarding members, and trigger workflows to assign tasks to your team for completion. This feature is useful for managing progress on maintenance requests.

• Automated onboarding and offboarding of individuals and companies
• Maintenance requests
• Ability to track progress

Automated onboarding and offboarding of individuals and companies

We understand the importance of maintaining an accurate database of members, but manual onboarding and offboarding takes up valuable time and resources.. Oreka automates the addition or removal of members and companies while allowing you to customise specific tasks for your team such as allocating building access passes or scheduling welcome meetings.

Maintenance workflows

Your team will immediately be notified when a maintenance request is logged through the Oreka app, A range of workflows can be programmed from here to ensure the issue is attended to efficiently. You can also get clear and specific insights into regular complaints, concerns or requests at each of your sites.

Oreka gives you detailed insights into your memberships, allowing you to upgrade, downgrade or change individual members and set reminders for important events like membership anniversaries and birthdays.

• Contact profiles and company accounts
• Track interactions with your business from your website
• Create custom email templates
• Custom branded welcome forms
• Easily upgrade, downgrade and pause membership plans
• Set the price of your products based on the membership term, with built in contract notice periods

Email templates

Consistent and clear communication is vital to a thriving business. Save your team hours of time by creating easily accessible and customisable email templates for those messages you send every day. From tour confirmation, pricing and contracts, you have the freedom to create as many templates as you need to help your communication flow.

Maintenance workflows

Your team will immediately be notified when a maintenance request is logged through the Oreka app, A range of workflows can be programmed from here to ensure the issue is attended to efficiently. You can also get clear and specific insights into regular complaints, concerns or requests at each of your sites.

Welcome forms

Collecting important information on your new members is crucial to designing their experience within your coworking space. Ditch your other subscriptions to digital forms and switch to Oreka’s inbuilt and fully integrated versions. Information submitted will automatically be loaded to your member’s account profile, saving your team hours of time.

Maintenance concerns can be logged easily on the app, prompting your team to take action and resolve concerns quickly. We understand the many spinning plates of running a coworking space. Ensure everything is running smoothly in your spaces from the televisions in your meeting rooms to the lights in your bathrooms.

• Log maintenance issues on the Oreka app
• Record and action maintenance cases on the desktop program
• Assign maintenance cases to a staff member and trigger workflow
• Report on speed of resolved maintenance cases and more

Maintenance concerns easily logged through the app

From a leaky tap in the kitchen to an empty beer keg, all maintenance issues can be easily logged by your community and instantly alert your team. You can add photos and messages and easily track progress.

Record and action maintenance cases on the desktop program

Once a maintenance issue has been brought to your attention, your team can track maintenance case progress, assign due dates, upload quotes for approval and close the issue once it’s resolved. A workflow can be triggered to notify your team to take certain actions, including communicating with the person who reported the issue, updating the facilities manager and log phone calls with suppliers. Y​ou can report on how quickly maintenance cases are resolved and set KPIs for your staff.

Custom brand the Oreka app with your colours, logos and photos so your members can search for your business and download from their app store of choice.

• Custom name and brand the Oreka app
• Download your custom named app from an app store of choice
• Compatible with iOS and Android

Custom name and brand the Oreka app

We will work with you to customise the Oreka app with your colour palette, photos and logos. The app will be an unmistakable part of your business, providing a consistent brand experience for all of your members.

Download your custom named app from an app store of choice

Direct members to the app store of their choice to download your custom-named and designed app. The app is compatible on both iOS and Android, ensuring all of your community are able to connect on one intuitive platform.

Reduce the potential for human error and swiftly confirm membership agreements with Oreka’s inbuilt contract management systems complete with e-signing. ​Maintaining a high occupancy and retention in your space is dependent on being able to generate quick and accurate membership contracts.​ Oreka streamlines contract generation and reduces manual steps to help you manage your memberships.

• Customisable contract templates
• Contract generation and document merge
• E-sign options

Customisable contract templates

We understand that not all agreements are the same. Oreka’s customisable contract templates allow you to easily edit and update clauses and restrict access to certain functions depending on role type. Delegation of authority can be programmed to ensure memberships and discounts are approved by all necessary levels of management before they’re sent on.

Automatic e-signing or download to edit manually prior to sending

Oreka gives you the freedom to automatically sign contracts or easily download to edit manually before sending to the member. This process saves time and streamlines an often laborious but crucial task.

Create unique dashboards for your team and report on occupancy, maintenance, sales and conversions, allowing you to make evidence-based business decisions. The options for reporting are countless and include occupancy, maintenance, sales and conversion rates just to name a few.

• Detailed views of entire sales pipeline, key contracts and value of opportunities for reporting insights
• Live occupancy, revenue and sales conversions
• Live view of tenant time remaining on contracts
• Complete audit trail
• Future revenue & occupancy projection
• Quick view of sales pipeline and conversion ratios

Detailed Insights

Take the guesswork out of managing and growing your coworking community with dashboards that provide a clear overview of your current occupancy and sales pipeline. Oreka allows you to view the value of potential sales, produce financial forecasting, set sales and conversion targets and monitor team performance with ease.

Quick view of sales pipeline and conversion ratios

Easily report on sales pipeline and conversion rates with Oreka. Understand your top sellers and see where improvements can be made.

Access live floor plans with integrated occupancy and revenue views and the ability to assign offices and desks to individuals and companies.

• Access live floor plans
• View occupancy dashboards
• Customise occupancy KPI views for staff
• Create waitlists for offices and desks

Access live floor plans and occupancy dashboard

Quickly see who is assigned to a resource on your floor plan, with an overview of their membership term, notice period and monthly fee.​You can customise your floor plans giving staff a quick view of members in each location, types of memberships and when their membership is coming to an end. Oreka’s occupancy dashboard on our desktop program allows you to easily see pie graphs, customisable graphics and the capacity of your spaces.

Customise occupancy KPI views for staff

Set your team KPIs to keep occupancy levels high. You can design custom KPIs for each of your staff and easily track progress on the Oreka desktop program.

Oreka automates your billing and invoicing processes. With integrations possible to all major accounting software, setting recurring and one-off fees is easily achieved.

• Automate billing & invoicing
• Custom discount options
• Set up automated recurring invoices
• Generate credit notes
• Generate custom one-off fees
• Integration with your favourite accounting software

Automate billing & invoicing

Running a promotion on your hot desking? Set custom discount options to specific profiles for certain amounts of time with Oreka. Whether your community is printing excessive amounts of flyers or hosting a client event in one of your spaces, custom one-off fees can easily be added to invoices with Oreka.

Custom discount options and one-off fees

Running a promotion on your hot desking? Set custom discount options to specific profiles for certain amounts of time with Oreka. Whether your community is printing excessive amounts of flyers or hosting a client event in one of your spaces, custom one-off fees can easily be added to invoices with Oreka.

Integration with your favourite software

Oreka can integrate with many of the major billing software on the market. We have built this platform to be used with Xero, which we highly recommend.

Nurture your community and encourage collaboration on your custom branded app. Equip your members with location FAQs and increase networking on the interactive news feed. Your members will be able to download your custom-branded app from their preferred app store.

• Create your own profile
• Direct message people in your community
• Easily search other companies in the space
• FAQs on your building

Directory

Whether you’re looking to contact someone from a specific company or DM a web developer to help you with your website, you can search by location, company and individual in the Oreka app. One of your greatest assets is arguably your diversity of members, so allow your Oreka app to effortlessly showcase this and give your members their own way of connecting with each other.

FAQs

Each coworking location has unique features that members need to be aware of. From the Wi-Fi password and printing instructions, to staff contact details and opening hours, the FAQ section of the Oreka app contains all of the essential information your members need to know about your space.

Check availability and book meeting rooms instantly on your custom-branded app. Our credit system allows you to earn revenue through meeting room bookings and control how often they can be booked. Oreka integrates to your members’ calendar, and sends push notifications when the booking is coming to an end.

• Instantly book meeting rooms
• Push notification time reminders
• Upload photos of your meeting rooms
• Manage meeting room inventory and pricing
• Allocate hourly credits to memberships
• Set rules for meeting room bookings and cancellations
• Integrated to your calendar
• Invite other people to join your meeting from the app
• Sync with invoices to charge for additional meeting room credits

Book rooms on your customised app and sync to your calendar

Booking meeting rooms is an intuitive and easy process on your customised app. Choose from different locations, easily view room capacity and facilities. Instantly book a room on the go and send invitations to attendees from the app.

Push notification time reminders

We’ve all experienced the uncomfortable knock on the door when your meeting is running overtime. Oreka actively minimises the chance of this happening by reminding members that their booking is coming to an end. A push notification is sent 10 minutes before the end of the meeting to either extend the booking if it’s possible, or let members know that they will need to vacate the room for the next member.

Sync with invoices to charge for additional meeting room credits

Any additional credits purchased by your community will be automatically added to their next invoice. This automation will save your accounts team hours spent tallying up meeting room bookings and eliminates the possibility of sending incorrect bills.

Visitors can sign into your spaces easily on a custom branded interface designed for a tablet. Once the visitor signs in, an automated branded email and push notification alert the host to their arrival.

• Ability to track sign-ins
• Customisable sign-in questions
• Instant push notifications
• Automatic email notifications
• Back-end list view of all visitors to the space

Customisable sign-in questions

Choose what is important for you to know about your visitors. Whether you’d like to know what company people work for, their email address, the reason for visiting or whether they have any requirements you should be aware of. This information is then entered into your Oreka platform, creating a new profile or adding to an existing one.

Instant push and email notifications

Gone are the days of a receptionist manually writing down a visitor’s name and finding a number to call on a complicated system. A push notification and customised branded email will instantly be sent to the person the visitor is here to see. We think it’s the little details that count.

Track visitor trends

Oreka allows you to view the times, dates and frequency of the visitors your members are hosting. These key insights allow you to monitor guest frequency and ensure access is in line with your policies.

Increase collaboration on your app through the direct messaging feature. Perfect for facilitating new connections and increasing opportunities for your community to network with each other.

• Intuitive features are built into the app
• Collaboration tool
• Direct message people in your community

Direct message people in your community

Whether you urgently need a graphic designer or an accountant, you can search and message people within your community on the Oreka app. The recipient will receive an instant push notification with the message. Let the conversations and collaborations begin!

The member directory is intuitively built to search by location, company and last name. All members have access to this information on your custom-branded app allowing them to make the most of the network of professionals in your community.

• Create your own profile
• Search other companies in the space

Create your own profile

Each member will have their own profile on the Oreka app. Similar to other social networking platforms, there’s a space for a bio, website link, photo and links to their company.

Easily search other companies in the space

Forgotten that photographer’s name you met in the kitchen but remember the creative agency they work for? You can search by location, company and individual in the Oreka app.

Keep your community engaged by posting upcoming events on the app. RSVP to receive automated notifications before the event begins.

• Post events on the app to engage your community
• Track event RSVPs
• Receive notifications before an event begins

Create event invites and RSVPs

Invite members to join a collaborative lunch and learn or hear the latest updates in tech at an evening lecture. All of the upcoming events in your space are listed in your newsfeed and the events section of your Oreka app.

Track event RSVPs

Members are able to RSVP, comment or tag other members in this space on an event invite. Track how many people are expected to attend and receive automatic notifications before an event begins.

Whether you’re announcing a last minute community event, or need to inform your members of a building issue, Oreka’s push notification feature is the fastest way to spread the word.

• Create custom push notifications as announcements
• Receive automatic notifications when visitors arrive
• Get notified when your meeting room booking is coming to an end

Create custom push notifications as announcements

Announce a surprise community event instantly with Oreka’s push notifications. This is one of the easiest and most efficient ways to spread a message to your community.

Instant push and email notifications when visitors arrive

Gone are the days of a receptionist manually writing down a visitor’s name and finding a number to call on a complicated system. A push notification and customised branded email will instantly be sent to the person the visitor is here to see. We think it’s the little details that count.